Exam Support Staff

We are seeking Exam Support Staff to assist with Objective Structured Clinical Examinations (OSCEs) in the MD Undergraduate Program and for the Medical Council of Canada.

Overview

An OSCE is an exam comprised of a series of clinical stations, consisting of multiple tracks. These exams assess clinical competence at all levels of medical education, from Year 1 to Year 4 of medical school to licensure in Canada.

At each station:

  • A brief written statement introduces a clinical problem and directs the candidate to appropriately examine a standardized (simulated) patient.
  • Students or candidates are asked to perform activities such as obtain a history, conduct a physical examination, or assess and address the patient’s issues.

UBC Faculty of Medicine, Undergraduate Medical Education (UGME) delivers three types of OSCEs throughout the academic year, these include:

  1. UGME OSCEs, both formative and summative, which assess medical students in all four years of the program. We run approximately 10 UBC OSCEs throughout an academic year.
  2. The Medical Council of Canada Qualifying Examination Part II assess the clinical competence of candidates, specifically the knowledge, skills, and attitudes essential for medical licensure in Canada prior to entry into independent clinical practice.
  3. The National Assessment Collaboration (NAC) exams provide a preparation examination for international medical graduates prior to the CaRMS match.

Position Summary

Exam support staff play a key role in the execution of OSCEs, with tasks ranging from registration to monitoring candidates throughout the course of the exam. Duties that staff may perform, include, but are not limited to:

  • Hall Coordinator
  • Hall Monitor
  • Timer
  • Checklist Surveying
  • Catering

Training is provided for each OSCE the week leading up to the exam. At this time, support staff come together to hear a brief presentation and learn about procedures and exam guidelines. Each support staff is given detailed materials including schedules, maps, role descriptions and instructions which they are expected to go through before beginning their shift.

At this time, only a limited number of support staff will be asked to attend the set-up session on the Friday evening before the exam, this will be communicated in our email correspondence with you.

On exam days, staff may be required to arrive early and make sure their track is ready. Exams are run in administrations (cohorts of students). There are typically three administrations per exam day, with approximately 70-90 students/candidates taking the exam at once. Each administration is approximately 2 – 2.5 hours in length with 30-40 minute breaks between administrations, during which staff will be setting up for the next cohort.

At the end of each exam day, staff members are either required to reset their track for the next day, or take down their section upon completion of exam weekend.

General Information

If you are new to the OSCE format please find introductory information and what to expect here: https://mcc.ca/examinations/osce-orientation/

Note: UBC employees may not be eligible to work some OSCEs as Support Staff. Priority will be given to those who are available to work all days of the exam (eg. Friday and Saturday). Not all staff will be contacted for every exam depending on the evolving needs of the program.

UBC hires on the basis of merit and is committed to employment equity. We encourage all qualified persons to apply. Canadians and permanent residents of Canada will be given priority.

COVID-19 Due to the changing nature of the COVID-19 pandemic, the dates published in the application form are subject to change.  All safety precautions are being discussed, to ensure the safety of all examination participants throughout this time.  

How to Apply

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