Exam Support Staff

We are seeking Exam Support Staff to assist with Objective Structured Clinical Examinations (OSCEs) in the MD Undergraduate Program and for the Medical Council of Canada. The OSCEs occur throughout the year.

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Overview

The Objective Structured Clinical Exam (OSCE) consists of tracks, comprised of a series of clinical stations. At each station:

  • A brief written statement introduces a clinical problem and directs the candidate to appropriately examine a standardized (simulated) patient.
  • Candidates are also asked to perform activities such as obtaining a history, conducting a physical examination, or assessing and addressing the patient’s issues.

These exams are used to assess clinical competence at all levels of medical education, from Year 1 of medical school to licensure in Canada.

The UBC Faculty of Medicine, Undergraduate Program (MDUP) delivers three types of OSCEs throughout the academic year, these include:

  1. The MDUP OSCEs, both formative and summative, which assess medical students in Years 1, 2 and 4 of the program.
  2. The Medical Council of Canada Qualifying Examination Part II/Canadian Certification in Family Practice assess the clinical competence of candidates, specifically the knowledge, skills, and attitudes essential for medical licensure in Canada prior to entry into independent clinical practice.
  3. The National Assessment Collaboration (NAC) exams provide a preparation examination for international medical graduates prior to the CaRMS match.

Position Summary

Exam support staff play a key role in the execution of OSCEs, with tasks ranging from registration to orienting the students/candidates throughout the course of the exam. Duties that staff may perform, include, but are not limited to:

  • Hall Coordinating/Monitoring
    • Ensuring students/candidates are properly oriented to the structure of the exam
    • Guiding students, candidates, examiners and standardized patients through the stations.
    • Upholding the integrity and maintaining the security of the exam.
  • Timing
    • Ensuring stations are consistently timed and;
    • That all students/candidates receive equal time for OSCE stations.
  • Registration
    • Responsible for the intake of all participants, including students, candidates, physician examiners and standardized patients.
  • Checklist surveying and scanning
    • Ensuring that all marking sheets and forms are filled out correctly by physician examiners, and scan all these documents for the school/licensing body’s records.
  • Catering staff
    • Responsible for ensuring all groups receive meals throughout the day at the designated break times.

Work Performed

Training is provided for each OSCE on the Friday evening before the actual event. At this time, support staff come together to hear a brief presentation and are then sent to their respective section to setup for the coming days. All materials including schedules, maps, descriptions and instructions are given to staff at training. Staff members are expected to go through all material at this time.

On exam days, staff may be required to arrive early and make sure their station is ready for the day’s exam. Exams are run in administrations (cohorts of students). There are typically three administrations per exam day, with approximately 70-90 students/candidates taking the exam at once. Each administration is approximately 2 – 2.5 hours in length with 30-40 minute breaks between administrations.

At the end of each exam day, staff members are either required to reset their station for the next day, or take down their section upon completion of exam weekend.

Note: UBC employees may not be eligible to work some OSCEs as Support Staff.

UBC hires on the basis of merit and is committed to employment equity. We encourage all qualified persons to apply. Canadians and permanent residents of Canada will be given priority.

Application Form