FAQs

The new process is operationalized collaboratively by representatives from several organizations, including from the Ministry of Health, academic institutions, Health Authorities, and the BC Centre for Disease Control.

All researchers who wish to realize the benefits of research coordination and are seeking to engage in COVID-19 research.

It is optional for new or ongoing COVID-19 research studies to be a part of the COVID-19 Clinical Research Coordination Initiative. However, to take advantage of a coordinated COVID-19 research approach and to facilitate access to precious bio-specimens, we highly encourage researchers to go through this process to ensure alignment.

To benefit B.C.-based researchers and to create an advisory structure to coordinate and align COVID-19 research activities, including maximizing the use of limited clinical resources.

  • Maximizing investigator time and clinical resources by ensuring research activities are coordinated and aligned.
  • Providing researchers with access to critical research resources, including access to registry of COVID-19 patients and data (including clinical phenotype and biobank data).
  • Connecting researchers who want to get involved in COVID-19 research – or provide scientific input – to appropriate opportunities.
  • Providing a central communication platform to streamline critical communications, including those regarding:
    • Funding opportunities;
    • Provincial, national and international research collaborations and activities; and
    • Other key communications.
  • Creating centralized support for coordinated data collection and access.

  • Ensures that the COVID-19 research that is conducted in B.C. is supported and best positioned for success.
  • Improves opportunities for patients to find and participate in research in B.C.
  • Maximizes the use of valuable research resources (including samples) and data across multiple research studies to most effectively support innovation.

  • Ensuring critical research is coordinated and aligned with clinical services to prioritize the use of limited clinical material, clinical trial capability, and other clinical resources.
  • Creating centralized support for coordinated data collection and access.

The BC COVID Biobank is a research resource that collects, stores and releases biospecimens (e.g., plasma, serum etc.) and a minimal dataset for researchers to use in their COVID research projects.

In the near future you will find more information on this website about:

  1. Types of available biospecimens;
  2. How to access biospecimens;
  3. Governance for the BC COVID Biobank;
  4. Participating partner sites.

We are currently setting up the biobank.

We are currently not accepting research requests but please visit this space for an update on when we will accept requests for biospecimens.

If you would like to be notified of when the BC COVID Biobank will start accepting requests, please email us at covid19.clinicalresearchcoordination@ubc.ca.

  • All proposed research projects and requests (“proposals”) related to COVID-19 requiring use of clinically derived samples, including those that:
    • Take place at a health authority site;
    • Have a clinical interface with a health authority;
    • Use clinically-derived samples and/or
    • Use health authority data.
  • Note: any proposal that meets the one or more of the criteria above can be routed through the COVID-19 Clinical Research Coordination process.

Yes. Although you do not need to seek a prioritization request, we would like to hear about your project so that we can align and coordinate future requests to existing activities. Accordingly, please email the details of your project to covid19.clinicalresearchcoordination@ubc.ca

  1. Please complete a research proposal form and submit the form – along with any relevant backup information – to covid19.clinicalresearchcoordination@ubc.ca. You will be contacted shortly by the COVID-19 Clinical Research Coordination Initiative team confirming receipt of your proposal.
    • While submitting a completed form is the fastest way, if you feel a discussion would be helpful before completing the form, please send a high-level description of your idea or proposal to the email address above to request a meeting.
  2. After your research proposal has been logged by the COVID-19 Clinical Research Coordination Initiative team, it will be processed. You may be contacted by the member of the team seeking additional information about your proposal.
  3. Once a recommendation decision has been made regarding your research proposal, you will be notified via an email memo.

The new approach is effective immediately.

  1. Research proposals will be submitted via covid19.clinicalresearchcoordination@ubc.ca
  2. These research proposals will then be routed to one of the following Nodes for review and initial recommendations:
    • Biomedical Node
    • Biobanking Node
    • Data Science Node
    • Clinical Trials Node
    • Psychosocial Issues Node
    • Industry Liaison Node
    • Communications Node
  3. Following Node review, the research proposals will be reviewed by the Clinical Operations and Research Task Force (COR-TF). The COR-TF includes representation from the Nodes and coordinates efforts and validates current priority needs.
  4. Following COR-TF review, research proposals will be directed to the Executive Governance Group (EGG). The EGG approves and validates priority needs.
  5. Following the EGG’s review, the individual(s) who submitted proposals will be provided with a recommendation decision; this recommendation decision will be communicated via an email memo.
  6. The recommendation decision will be strongly considered by the ultimate responsibility centres – including local/regional Health Authorities and Academic Institutions -- that decide how research is supported.

The new approach is designed to be responsive and fast.

To eliminate any potential bottlenecks, the Nodes, COR-TF and EGG groups will be meeting regularly throughout the week. Accordingly, proposals can flow through the new research coordination process in a very streamlined way.

The COVID-19 Clinical Research Coordination Initiative will support research occurring across B.C., and will connect B.C. researchers to national and international research collaborations and activities.

There are many COVID-19 research activities and coordination efforts underway, serving a range of individuals and organizations – and also serving as valuable contributors to, and components of, a provincial research response. This includes the Public Health Officer and government, the Strategic Research Advisory Committee (supported by MSFHR), universities, health authorities, provincial funders, BC’s Academic Health Science Network, and others. To be complementary to these efforts, the BC COVID-19 Clinical Research Coordination Initiative has been formed to help coordinate research efforts in support of emerging priorities, including those developed by SRAC.