Reappointment Requirements
Clinical faculty appointments are term appointments that must be renewed. Before your term ends (normally June 30), your department or school will review the following to ensure you continue to meet the Faculty of Medicine’s reappointment criteria.
- Eligibility: You must continue to meet the eligibility criteria for a clinical faculty appointment.
- Academic contribution: You are typically expected to contribute about 50 hours of teaching or other academic activities over a two-year period.
You will be contacted by your department or school in advance of your term end date to confirm your intent to continue as clinical faculty.
Promotion Requirements
Promotion is an optional process that recognizes clinical faculty who have made sustained contributions that meet the criteria of a higher rank. It is not automatic or based on years in a rank.
Ready to apply for promotion?
It is recommended that you reach out to your department head, school director, and/or division head as early as possible to review your contributions and discuss your readiness for promotion.
What you submit:
- Candidate’s Letter of Request: a self-assessment outlining how you have met the criteria by providing a highlight of academic contributions, teaching interest, and service activities;
- Curriculum Vitae (UBC Faculty of Medicine Clinical Faculty CV format is required);
- Evidence of teaching effectiveness (e.g., learner evaluations, peer assessments, or a teaching dossier). If teaching evaluations are unavailable, include a brief explanation.
For promotion to Clinical Professor, also provide:
- Evidence of two most significant, impactful contributions, with descriptions of how they meet the criteria (e.g., publications, influence on policy/practice, curricular contributions).
- List of six potential referees with contact information:
- At least two referees must be external to UBC;
- Referees should speak to different areas of your academic contributions and how they meet the criteria.
Review process:
Your application will first be reviewed by your department/school’s Clinical Appointment, Reappointment, and Promotion (CARP) Committee. Then depending on the rank and circumstances, your application may be reviewed by the Faculty’s Clinical Appointment, Reappointment, and Promotion (FCARP) Committee. When reviewing your promotion file, committees will focus on your academic contributions since your last promotion or appointment at your current rank. Final approval is made by the UBC President on the Dean’s recommendation.
If at any stage you decide not to proceed, you may request that your promotion review be stopped. You can then request promotion again a minimum of one year later.